4 months ago
Job type: Full-time
Category: All others
- Document all financial transactions in QuickBooks and other financial management systems. Maintain and balance general and subsidiary accounts by verifying, allocating, posting and reconciling entries. Maintain and balance general ledger by transferring subsidiary account summaries, preparing a trial balance, and reconciling entries.
- Manage historical records by filing documents on company filing systems, as applicable.
- Update and ensure organization of financial files, contracting and payroll files of local employees, monthly financial reports, quarterly reports, invoices and ad hoc reports.
- Support preparation of managerial reports by collecting, analyzing, and summarizing account information and trends.
- Comply with federal, state, and local legal requirements by keeping up to date with regulations and correspondence provided by relevant governments entities; filing reports; advising management on needed actions, as applicable. Prior experience with European tax requirements is a plus.
- Assist Finance & Grants Manager in financial management of Hala grant contracts, ensuring strict adherence to Hala policies and procedures and donor rules and regulations; includes ensuring that incurred costs are allowable and reasonable.
- Provide administrative support for a well-functioning accounting team in maintaining accounting files (receipts, disbursements and non-payments documents) in accordance with Hala system policies and filing standards.
- Assist in facilitation of accounting cycle to include preparation of appropriate supporting documentation of journal entries, payment requests, and bank reconciliations.
- Assist the Finance & Grants Manager to facilitate proper authorization and approval and timely processing of payment/reimbursement requests for employees/suppliers/vendors.
- Perform internal audits of fixed assets and petty cash records; maintain Fixed Assets inventory, in accordance to Hala system policies and donor requirements.
- Prepare submission of all tax withholdings (payroll income tax, Social Security contributions) and corresponding reports (VAT reports) to relevant parties, with guidance from Hala’s external tax and regulatory support, as needed.
- Facilitate the gathering of payroll supporting documents prior to payroll preparation. Perform other duties as required or assigned.
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